Project Name

Henrico County Court Records Management System

Beneficiary

Circuit Court of Henrico County

Project Site

Richmond , Virginia

Funding Source

Henrico County

Implementation Time

April 2001 – March 2005

Project Objectives/Components

• To automate deeds records and improve search time and provide robust archiving.
• To provide mission critical system to redundantly support 5000 documents per day for scanning and indexing.
• To implement document scanning, document indexing and a browser based search environment for County Intranet with more than 1000 users.

Project/Product Description

• Specify, purchase and install all computer hardware, other equipment, and network components.
• Computers: 2 servers, 4 staff computers, and 5 public access computers (plus access by additional 40+ county staff via intranet)
• Other equipment: 3 document scanners, 1 plat scanner, and 2 new high-speed printers (plus 10+ existing printers)
• Peak system workload: index and scan 8,000 deed pages per day
• Project planning, implementation and management services
• Customize, test, and install VA Land Records™ deeds recording software,
• Establish backup procedures, security protocols, and system recovery plan to ensure the safety and integrity of the system
• Provide on-site training, documentation, and on-demand technical support for users
• Integration planning and design for system communication with other county information systems.
• Provide on-site support for County staff
• Ongoing system, technical and user support
• Design, implement and host County land record Web site
• Obtain existing index deed data and microfilmed documents for backfile conversion consisting of 9,000,000 deed pages
• Ongoing consulting services for further enhancement of the land records deeds system

Implementation Team

International Land Systems, Inc.